Declaration on the Duty to Inform
Obligations of Information According to Art 13 and Art 14 GDPR / Data Protection Declaration
The protection of your personal data is of particular concern to us, UNITCARGO Speditions Ges.m.b.H. (UnitCargo). We therefore process your data exclusively based on the statutory provisions (GDPR, Austrian DSG and Austrian TKG 2003). In this data protection information, we inform you about the most important aspects of data processing within the framework of our website.
It is possible to visit most pages of the UnitCargo website without identification. However, for the use of our interactive pages, users must identify themselves in order to be able to use the interactive service offers. In such cases, users will be asked to enter personal information such as a user ID and password.
You will receive the user ID and password from the administrator of the login portal http://tracking.unitcargo.at/ after agreeing to our General Terms and Conditions and confirming that you have read and understood our privacy policy.
We treat data as assets that must be protected against loss and unauthorised access. We use information security techniques to appropriately protect confidential information from unauthorised access by users inside and outside the company. Except for the Supplier itself, only employees of UnitCargo who need Supplier Data for professional purposes and have been trained to keep such data confidential will be granted access to Supplier Data.
Use of the content of this site is at the sole risk of the user. In no event shall UnitCargo be liable to you or any third party for any direct, indirect, incidental, consequential or punitive damages arising out of your use of this site. Also excluded is any liability for loss of profits, business, data or computer system damage, even if you have notified UnitCargo of the possibility of such damage.
Name and address of the overseer:
UNITCARGO Speditions GesmbH (UnitCargo).
Hietzinger Kai 13/Top 7 - 1130 Vienna
data-protection@unitcargo.at
0043/1/5772503-0
Purposes and legal basis of data processing
Your personal data will be processed by us for the following purposes:
(a) fulfilment of existing contracts for our products and services,
(b) answering your enquiries and follow-up questions, including the preparation of offers for contracts regarding our products and services,
(c) preparation and delivery of advertisements and descriptions of our products and services,
(d) operation and optimisation of our website, as well as,
(e) in the context of application procedures, for evaluating the professional and personal skills of applicants and filling vacancies and
(f) operation of our online supplier platform for the purpose of delivery tracking.
Data processing for the fulfilment of existing contracts for our products and services (a) is based on the fulfilment of the contract or pre-contractual measures under Art. 6, paragraph 1 lit. b GDPR.
The processing of data for the purpose of answering your enquiries and follow-up questions, including the preparation of offers for contracts concerning our products and services (b) as well as for advertising (c) is based on consent in accordance with Art. 6, para. 1 lit. a GDPR.
Data processing for the operation and optimisation of our website (d) is carried out on the basis of legitimate interests in accordance with Art. 6, para. 1 lit. f GDPR. This concerns the legitimate interest in the operation of the website and in marketing.
Data processing in the context of application procedures (e) is carried out on the legal basis of consent under Art 6 para 1 lit a GDPR, pre-contractual measures under Art. 6, para. 1 lit. b GDPR and the legal basis of legitimate interest according to Art. 6, para. 1 lit. f GDPR, namely the interest of checking suitability for the specific position in the company.
If you are already a business partner (customer, forwarding supplier) of Unitcargo Speditions Ges.m.b.H or want to become one, i.e. if you have or want to conclude an existing contract, you are obliged - based on the contract - to provide certain personal data that are necessary in the context of the contractual relationship. Failure to provide this data would result in UnitCargo being unable to provide services to you.
Data processing within the framework of the supplier platform (f) is carried out on the legal basis of the fulfilment of contracts under Art. 6, para. 1 lit. b GDPR and the legal basis of legitimate interest under Art. 6, para. 1 lit. f GDPR, namely efficient business processing and simplification of internal business and administrative processes.
Recipients of the data
Personal data will only be disclosed to and processed for the purposes of our service provision to the following: customers, forwarding suppliers, recipients of delivery, IT & software service providers, branches of UnitCargo retrievable at www.unitcargo.at.
We have concluded a corresponding contract for commissioned data processing in accordance with the GDPR with the respective commissioned processors.
Categories of data processed
The following data is processed, which was not collected from the data subject himself: first name, last name, business partners’ company contact person’s position and details (legal persons) or recipients of the delivery.
These originate from customers, forwarding suppliers, contact data on websites (company-related) as well as from third parties who absolutely need the personal data for our service provision (e.g.: loading point, unloading point, customs, warehouse, transhipment).
Data transfer to a third country
It may be necessary for UnitCargo to transfer personal data to other companies outside Austria and outside the European Economic Area. In these countries, there could be a lower level of data protection than in the European Union.
When UnitCargo transfers personal data, appropriate safeguards for the data transfer, such as standard data protection clauses, are provided to ensure adequate protection. It is possible to request a copy of the safeguards at data-protection@unitcargo.at.
Duration of data storage
Personal data that we process is only stored until the purpose for which it is processed by us has been fulfilled.
We comply with the following deletion and retention periods:
Retention periods under company and tax law: 7 years
Application process: 1 year after the end of the application process if no contractual relationship is established and your consent to keep records has been given, otherwise 12 months from the rejection of the candidate.
Attendance lists (first name, last name, attendance time): 1 year
Customer and supplier-specific data stored on our server and/or in our forwarding programme: 7 years
Marketing activities: 1 year
These apply in each case, unless the defence or enforcement of legal claims requires a longer storage period.
Contact with us
If you contact us by form on the website or by e-mail, the data you provide will be stored by us for 12 months for processing the enquiry, and in case of follow-up questions. We will not pass on this data without your consent.
Cookies
Our website uses so-called cookies. These are small text files stored on your end device with the help of the browser. They do not cause any damage.
We use cookies to make our website user-friendly. Some cookies remain stored on your end device until you delete them. They enable us to recognise your browser on your next visit. If you do not wish this, you can set up your browser so that it informs you about the setting of cookies and you only allow this in individual cases.
If you deactivate cookies, the functionality of our website may be limited.
Web analysis
Our website uses functions of the web analysis service Google Analytics. Cookies are used for this purpose, which enable an analysis of the use of the website by your users. The information thus generated is transferred to the provider's server and stored there.
You can prevent this by setting up your browser so that no cookies are stored. We have concluded a corresponding contract for commissioned data processing with the provider.
Newsletter
You have the option of subscribing to our newsletter via our website. To do this, we need your e-mail address and your declaration that you agree to receive the newsletter (consent in accordance with Art. 6, para. 1 lit. a DSGVO).
As soon as you have registered for the newsletter, we will send you a confirmation e-mail with a link to confirm your registration.
You can cancel your subscription to the newsletter at any time by revoking your consent. Please send your cancellation to the following e-mail address: newsletter@unitcargo.at. We will then immediately delete your data in connection with the newsletter dispatch. The revocation of your consent does not affect the lawfulness of the processing until the revocation is received.
Your rights
You are generally entitled to the rights of information, correction, deletion, restriction, data portability, revocation and objection. If you believe that the processing of your data violates data protection law or that your data protection rights have been violated in any other way, you can complain to the supervisory authority. In Austria, this is the data protection authority.
Changes to the data protection declaration
In the course of ongoing development, this data protection declaration will continue to be adapted. Changes to our website will be announced in good time. Therefore, you should regularly access this data protection declaration to inform yourself about the current version.
Status: July 2021
It is possible to visit most pages of the UnitCargo website without identification. However, for the use of our interactive pages, users must identify themselves in order to be able to use the interactive service offers. In such cases, users will be asked to enter personal information such as a user ID and password.
You will receive the user ID and password from the administrator of the login portal http://tracking.unitcargo.at/ after agreeing to our General Terms and Conditions and confirming that you have read and understood our privacy policy.
We treat data as assets that must be protected against loss and unauthorised access. We use information security techniques to appropriately protect confidential information from unauthorised access by users inside and outside the company. Except for the Supplier itself, only employees of UnitCargo who need Supplier Data for professional purposes and have been trained to keep such data confidential will be granted access to Supplier Data.
Use of the content of this site is at the sole risk of the user. In no event shall UnitCargo be liable to you or any third party for any direct, indirect, incidental, consequential or punitive damages arising out of your use of this site. Also excluded is any liability for loss of profits, business, data or computer system damage, even if you have notified UnitCargo of the possibility of such damage.
Name and address of the overseer:
UNITCARGO Speditions GesmbH (UnitCargo).
Hietzinger Kai 13/Top 7 - 1130 Vienna
data-protection@unitcargo.at
0043/1/5772503-0
Purposes and legal basis of data processing
Your personal data will be processed by us for the following purposes:
(a) fulfilment of existing contracts for our products and services,
(b) answering your enquiries and follow-up questions, including the preparation of offers for contracts regarding our products and services,
(c) preparation and delivery of advertisements and descriptions of our products and services,
(d) operation and optimisation of our website, as well as,
(e) in the context of application procedures, for evaluating the professional and personal skills of applicants and filling vacancies and
(f) operation of our online supplier platform for the purpose of delivery tracking.
Data processing for the fulfilment of existing contracts for our products and services (a) is based on the fulfilment of the contract or pre-contractual measures under Art. 6, paragraph 1 lit. b GDPR.
The processing of data for the purpose of answering your enquiries and follow-up questions, including the preparation of offers for contracts concerning our products and services (b) as well as for advertising (c) is based on consent in accordance with Art. 6, para. 1 lit. a GDPR.
Data processing for the operation and optimisation of our website (d) is carried out on the basis of legitimate interests in accordance with Art. 6, para. 1 lit. f GDPR. This concerns the legitimate interest in the operation of the website and in marketing.
Data processing in the context of application procedures (e) is carried out on the legal basis of consent under Art 6 para 1 lit a GDPR, pre-contractual measures under Art. 6, para. 1 lit. b GDPR and the legal basis of legitimate interest according to Art. 6, para. 1 lit. f GDPR, namely the interest of checking suitability for the specific position in the company.
If you are already a business partner (customer, forwarding supplier) of Unitcargo Speditions Ges.m.b.H or want to become one, i.e. if you have or want to conclude an existing contract, you are obliged - based on the contract - to provide certain personal data that are necessary in the context of the contractual relationship. Failure to provide this data would result in UnitCargo being unable to provide services to you.
Data processing within the framework of the supplier platform (f) is carried out on the legal basis of the fulfilment of contracts under Art. 6, para. 1 lit. b GDPR and the legal basis of legitimate interest under Art. 6, para. 1 lit. f GDPR, namely efficient business processing and simplification of internal business and administrative processes.
Recipients of the data
Personal data will only be disclosed to and processed for the purposes of our service provision to the following: customers, forwarding suppliers, recipients of delivery, IT & software service providers, branches of UnitCargo retrievable at www.unitcargo.at.
We have concluded a corresponding contract for commissioned data processing in accordance with the GDPR with the respective commissioned processors.
Categories of data processed
The following data is processed, which was not collected from the data subject himself: first name, last name, business partners’ company contact person’s position and details (legal persons) or recipients of the delivery.
These originate from customers, forwarding suppliers, contact data on websites (company-related) as well as from third parties who absolutely need the personal data for our service provision (e.g.: loading point, unloading point, customs, warehouse, transhipment).
Data transfer to a third country
It may be necessary for UnitCargo to transfer personal data to other companies outside Austria and outside the European Economic Area. In these countries, there could be a lower level of data protection than in the European Union.
When UnitCargo transfers personal data, appropriate safeguards for the data transfer, such as standard data protection clauses, are provided to ensure adequate protection. It is possible to request a copy of the safeguards at data-protection@unitcargo.at.
Duration of data storage
Personal data that we process is only stored until the purpose for which it is processed by us has been fulfilled.
We comply with the following deletion and retention periods:
Retention periods under company and tax law: 7 years
Application process: 1 year after the end of the application process if no contractual relationship is established and your consent to keep records has been given, otherwise 12 months from the rejection of the candidate.
Attendance lists (first name, last name, attendance time): 1 year
Customer and supplier-specific data stored on our server and/or in our forwarding programme: 7 years
Marketing activities: 1 year
These apply in each case, unless the defence or enforcement of legal claims requires a longer storage period.
Contact with us
If you contact us by form on the website or by e-mail, the data you provide will be stored by us for 12 months for processing the enquiry, and in case of follow-up questions. We will not pass on this data without your consent.
Cookies
Our website uses so-called cookies. These are small text files stored on your end device with the help of the browser. They do not cause any damage.
We use cookies to make our website user-friendly. Some cookies remain stored on your end device until you delete them. They enable us to recognise your browser on your next visit. If you do not wish this, you can set up your browser so that it informs you about the setting of cookies and you only allow this in individual cases.
If you deactivate cookies, the functionality of our website may be limited.
Web analysis
Our website uses functions of the web analysis service Google Analytics. Cookies are used for this purpose, which enable an analysis of the use of the website by your users. The information thus generated is transferred to the provider's server and stored there.
You can prevent this by setting up your browser so that no cookies are stored. We have concluded a corresponding contract for commissioned data processing with the provider.
Newsletter
You have the option of subscribing to our newsletter via our website. To do this, we need your e-mail address and your declaration that you agree to receive the newsletter (consent in accordance with Art. 6, para. 1 lit. a DSGVO).
As soon as you have registered for the newsletter, we will send you a confirmation e-mail with a link to confirm your registration.
You can cancel your subscription to the newsletter at any time by revoking your consent. Please send your cancellation to the following e-mail address: newsletter@unitcargo.at. We will then immediately delete your data in connection with the newsletter dispatch. The revocation of your consent does not affect the lawfulness of the processing until the revocation is received.
Your rights
You are generally entitled to the rights of information, correction, deletion, restriction, data portability, revocation and objection. If you believe that the processing of your data violates data protection law or that your data protection rights have been violated in any other way, you can complain to the supervisory authority. In Austria, this is the data protection authority.
Changes to the data protection declaration
In the course of ongoing development, this data protection declaration will continue to be adapted. Changes to our website will be announced in good time. Therefore, you should regularly access this data protection declaration to inform yourself about the current version.
Status: July 2021